HR and Payroll Automation

Deadline-bound, document-based work.
On a mismatch, the agent stops.

From hiring to personnel files, from timesheets to payroll and statutory filings, HR runs deadline-bound, document-based work. Errors hit both employee satisfaction and administrative fines, and today they are usually noticed after payroll has run. Nisus places robots and AI agents at specific points in this flow; when records do not match, the agent stops the work and leaves the decision to the HR specialist.

6 placement points
12 process packages
The specialist decides

How HR works

HR and payroll work runs in four stages. At each stage, records from different sources are tied together.

1
Hiring
Applications are collected and a candidate is chosen; the new employee's documents, contract and system accounts are set up
Inputs
Applications and candidate pool, job sites, employee documents
Output
→ Pre-screened candidate list, personnel file and contract
2
During the month
Attendance, leave and overtime records are checked; expense and advance claims are reviewed
Inputs
Time and attendance (PDKS) records, shift plan, leave and expense requests
Output
→ Approved timesheet, approved expense records
3
Payroll
Payroll inputs are collected and checked, and payroll is run
Inputs
Timesheet, leave, overtime, deduction, payroll and benefits data
Output
→ Payroll and payment file
4
Statutory
Monthly declarations and hiring and leaving notifications are prepared; the assessment is passed to accounting
Inputs
Social security (SGK), employment agency (İŞKUR) and e-Government portals, payroll output
Output
→ Social security declaration and assessment

Where it goes wrong today: Checks run in Excel and depend on one person. Payroll errors usually surface after payroll has run, sometimes through an employee complaint. Here the main gain from automation is control and traceability.

Where we place agents in the flow

A robot, an AI agent or both together (hybrid) sit at six points in the flow.

1
Hiring
2
During the month
3
Payroll
4
Statutory

Running1/6

1 · HiringHybrid

Candidate screening and communication

RobotGathers applications from job sites and the inbox into one pool
AgentCompares each CV with the job criteria and writes the reason for the match
RobotSends interview and calendar invitations and sends feedback to unsuccessful candidates

What it protects you from

Suitable candidates who are missed, and applications answered late

The brake: where people decide

At every placement, the HR specialist has the final say. Where the agent is unsure, it does not finish the work but asks the specialist; once the specialist decides, the flow continues where it stopped.

Placement	When the agent stops	The specialist's decision
Candidate screening	The shortlist and match reasons are ready	The HR specialist approves the shortlist and chooses who is invited to interview
Onboarding and personnel file	The file, contract and hiring notification are ready	The HR owner approves the file, contract and notification; the robot opens system records only after approval
Leave and attendance checks	Records do not match	The manager enters the correction or the reason
Expense and advance checks	An item breaching the policy is flagged	The manager reviews only the flagged item and decides
Pre-payroll check	An unexplained change is found	The payroll owner reviews the report, makes the correction before payroll runs and approves the payroll
Social security filings	A declaration is ready to upload, or a legal deadline is at risk	The HR owner approves the declaration and closes the flagged exception

Candidate screening

The shortlist and match reasons are ready

The HR specialist approves the shortlist and chooses who is invited to interview

Onboarding and personnel file

The file, contract and hiring notification are ready

The HR owner approves the file, contract and notification; the robot opens system records only after approval

Leave and attendance checks

Records do not match

The manager enters the correction or the reason

Expense and advance checks

An item breaching the policy is flagged

The manager reviews only the flagged item and decides

Pre-payroll check

An unexplained change is found

The payroll owner reviews the report, makes the correction before payroll runs and approves the payroll

Social security filings

A declaration is ready to upload, or a legal deadline is at risk

The HR owner approves the declaration and closes the flagged exception

Important: Responsibility for payroll approval and social security filings stays with the employer. The agent does not approve payroll or file notifications; it prepares drafts for approval. Screening criteria are set so they do not discriminate, and the hiring decision stays with a person. Portal access and e-signature use depend on the organisation's authorisation.

What you gain

Payroll errors are caught before they reach employees.
Lower risk of late statutory filings and fines.
No missing documents in personnel files.
Leave and overtime records rest on a single source of truth.
Candidates hear back sooner, and the employer brand improves.
In payroll week the team spends its time on people and exceptions instead of overtime.

We work out the gain at your volume together in the process review.

Let's Review Your Processes Together

What we have done in this department

Processes running live in our library

Social security hiring and leaving notifications

Ready process packages

The process inventory for the whole HR department. "Live" processes run in our library; "Ready pattern" processes adapt a robot that already works the same way; "Proposed design" is a new proposal derived from existing patterns.

Main function	Process	Type	Status
Personnel files and social security	Social security hiring and leaving notifications	Robot + human approval	Live
	Personnel file document collection and check	Robot	Proposed design
	Sick leave and medical report handling	Robot	Proposed design
Payroll and benefits	Payroll data collection and check	Robot + human approval	Ready pattern
	Payroll accounting entry	Robot	Ready pattern
	Bonus and performance pay calculation	Robot	Ready pattern
Leave and attendance	Leave request and approval flow	Robot	Ready pattern
	Timesheet and absence check	Robot	Proposed design
Hiring	CV reading and pre-screening	Hybrid	Proposed design
	Candidate communication and interview scheduling	Robot	Proposed design
Training and development	Mandatory training tracking	Robot	Proposed design
Regulatory tracking	Social security and labour law portal monitoring	Robot	Ready pattern

LiveReady patternProposed design

- Social security hiring and leaving notifications · Robot + human approval · Live
- Personnel file document collection and check · Robot · Proposed design
- Sick leave and medical report handling · Robot · Proposed design
- Payroll data collection and check · Robot + human approval · Ready pattern
- Payroll accounting entry · Robot · Ready pattern
- Bonus and performance pay calculation · Robot · Ready pattern
- Leave request and approval flow · Robot · Ready pattern
- Timesheet and absence check · Robot · Proposed design
- CV reading and pre-screening · Hybrid · Proposed design
- Candidate communication and interview scheduling · Robot · Proposed design
- Mandatory training tracking · Robot · Proposed design
- Social security and labour law portal monitoring · Robot · Ready pattern

Frequently asked questions

Does the agent screen out candidates itself?

No. The agent compares the CV with the job criteria and writes the reason for the match. Criteria are set so they do not discriminate; borderline candidates go to a person, and the HR specialist decides the shortlist and the hire.

Does the agent approve payroll or social security filings?

No. The agent reports pre-payroll deviations and the robot prepares the declaration file. Responsibility for payroll approval and filings stays with the employer; approval is always with a person.

How is employees' personal data protected?

Robots access only the defined systems, with the permissions granted to their role; every step is logged. Data processing rules under the Turkish data protection law (KVKK) are set together with you in the process review.

Do you need to change our attendance or payroll software?

Robots work through your existing screens and portals; your systems do not need to change. Connections are set up through Central Agent.

Let's look at your HR flow together.

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