NisusNisus

Finance and Accounting Automation

Rule-bound work, hard deadlines.
On a mismatch, the agent stops.

How finance and accounting work

  1. 1

    Daily

    Incoming invoices are matched to orders and recorded; bank transactions are matched to ERP entries

    Output
    → Recorded invoice, bank reconciliation form
  2. 2

    Weekly

    Overdue receivables are followed up; a payment list is prepared for invoices falling due

    Output
    → Ageing and collection report, recorded payment
  3. 3

    Month end

    The cash position is tracked, the forecast updated and the period closed

    Output
    → Cash flow projection
  4. 4

    Statutory

    VAT, withholding and Ba-Bs data are prepared, checked and filed

    Output
    → Tax return and attached files

Where it goes wrong today: Checks run in Excel and depend on one person. Unmatched records are hunted down by hand; cash deviations and due-date crunches are noticed late. Because the work is rule-bound, this is one of the areas where automation pays back fastest.

Where we place agents in the flow

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1 · DailyRobot

Supplier invoice processing

What it does

  1. RobotDownloads invoices from the inbox and verifies the supplier and tax number

  2. RobotMatches lines to the order and goods receipt on amount, quantity and price

  3. RobotRecords three-way matches in the ERP and sends the rest to exceptions

What it protects you from

Recording invoices that do not fit the order, and amount errors from manual entry

The brake: where people decide

Supplier invoice processing

The invoice is outside tolerance; the three-way match fails

The purchasing owner reviews the invoice and decides; the robot records the corrected invoice

Bank reconciliation

An unmatched open item remains

The treasury owner reviews the open item and completes the match

Collections

The priority list and reminder drafts are ready

The finance owner approves or edits the list and texts; no reminder goes out unapproved

Payment file

The payment list and priority suggestion are ready

The finance manager approves the payment list; no bank file is uploaded without approval

Cash flow monitoring

A deviation or cash gap is projected

The finance manager receives the daily summary and decides the action

Tax return data preparation

A check found an error, or the data is ready to upload

The accountant fixes the error at its source and approves the data

Important: Responsibility for filings stays with the taxpayer and the accountant. The robot does not file returns, it prepares a draft; the signing and approval step stays with a person, under the taxpayer's authorisation. Cash flow warnings support decisions; the decision to act is the finance manager's.

What you gain

  • Fewer amount and account errors in invoice and payment records.
  • Collection reminders go out on time and with the same discipline.
  • Bank reconciliation closes during the day, not at the end of it.
  • Lower risk of missing filing and statutory deadlines.
  • Cash crunches are visible weeks ahead.
  • At month end the team spends its time on exceptions and analysis instead of overtime.

We work out the gain at your volume together in the process review.

Let's Review Your Processes Together

What we have done in this department

Processes running live in our library

  • Three-way match and invoice entry
  • Logistics and freight invoice entry
  • Cost invoice posting
  • E-archive and e-invoice reconciliation
  • Missing balance and open item check
  • Virtual POS payment report
  • Direct debit
  • Financial risk analysis and reporting
  • Official notification tracking
  • Insurance policy entry and expensing
  • Guarantee limit entry
  • Invoice approval flow

Ready process packages

LiveReady patternProposed design

    • Three-way match and invoice entry · Robot + human approval · Live
    • Logistics and freight invoice entry · Robot · Live
    • Cost invoice posting · Robot · Live

Frequently asked questions

Does the agent file the tax return itself?

No. The robot pulls the data from the ERP, checks it and prepares the return file as a draft. Responsibility for the filing stays with the taxpayer and the accountant; approval is always with a person, and the upload happens only after approval.

Can a payment file reach the bank without approval?

No. The agent only suggests payment priority. Until the finance manager approves the list, the robot neither produces nor uploads the bank file.

Our invoices arrive as e-invoices, e-archive and paper. Can all of them be read?

Yes. The robot reads invoices in every format and matches them to the order. A field that cannot be read, or is read with low confidence, goes to the specialist; the robot never fills it with a guess.

Do you need to change our ERP, bank or tax portals?

Robots work through your existing screens and portals; your ERP does not need to change. Connections are set up through Central Agent.

Let's look at your finance and accounting flow together.

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